Job Description

Executive Assistant

We are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours, and collaborative with a positive attitude.

You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives' time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast paced and exciting environment.

This position is an individual contributor role reporting to Vice President, SMB.

Responsibilities

• Provide high level executive support managing executives' calendars, including scheduling internal and external meetings and resolving scheduling conflicts
• Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs
• Participate in execs' meetings when appropriate, take meeting notes and follow up on action items
• Prepare presentation materials (primarily using Google Slides) for executives' meetings or other important internal and external meetings
• Assist organizing departmental All Hands when requested
• Arrange domestic and international travel
• Prepare expense reports and monthly reporting for department purchasing credit card in a timely fashion
• Create and manage purchase orders
• Coordinate logistics for off-site or virtual meetings and team-building events
• Maintain updated team alias and distribution lists, Slack channels, and shared team folders
• Manage onboarding schedule for new senior leaders
• Perform other admin-related tasks and projects as assigned
• Act as back-up to other Executive Assistants at Docusign as needed

Job Designation

Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What You Bring

Basic

• 4+ years of relevant experience
• Experience working at a start-up or rapidly-growing company
• Experience with Concur, NetSuite, and Slack applications
• Proficiency with Google Suite, Microsoft, and Zoom applications
• Located in PST time zone

Preferred

• Ability to maintain confidentiality and practice discretion in your everyday work
• Enthusiastic, self-motivated and with a can-do attitude
• Able to manage multiple executives with different working styles
• Excellent communication skills
• Highly organized and detail-oriented
• Strong work ethic and high level of integrity
• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $45.19/hour - $65.67/hour

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Global benefits provide options for the following:

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Life at DocuSign

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment

This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

EEO Statement

It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

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